Collaborators on the Yens

The Yen cluster is a resource for research at Stanford GSB. Our policy is to provide access to collaborators on faculty-led projects.

SUNet IDs for External Collaborators

A SUNet ID is a prerequisite for non-GSB collaborators to access the Yen servers. SUNet ID sponsorship is managed by University IT, not Stanford GSB or the DARC team. If the researcher does not have a SUNet ID, you will need to request one for them.

Collaborators Need Full Sponsorship to Use JupyterHub

To access the Yens, the sponsored collaborator will need a valid SUNet ID. While users with a valid SUNet ID can access the Yens, they must have full sponsorship, including email service, to use JupyterHub.

Yen Access for External Collaborators

Any member of the GSB research community can use the Yens by default — this includes research fellows, postdocs, PhD students, and faculty members.

Faculty members may sponsor Yen access for other external collaborators with an active SUNet ID by adding those collaborators to a shared project space. A shared project space is provisioned for each new project on the Yens and has a faculty owner, as well as collaborators who can access the shared space. Each project space is assigned a project space workgroup (gsb-rc:[faculty-SUNet]-[projectname]) that can be managed as described here. External collaborators added to this project space workgroup will be granted immediate access to the Yens.

Share Your Workgroup Membership Wisely

As described on the workgroup management page, users can be added as either Members and/or Administrators of a workgroup. Given that Administrators of a workgroup have the power to add other users, please be mindful of who you grant Administrator privileges to. It is recommended that you only add external collaborators as Members of your project space workgroup.

Don't have a project yet?

If you don't already have a project set up on the Yens, you can request one here. The DARC team will process this request, and you can ask us to give your collaborators access in the form.

Already have a project?

If you already have a project directory, there is a similarly named workgroup associated with access to that directory. You can view workgroups and add users using the workgroup manager.

It Is Your Responsibility to Ensure That Only Active Collaborators Are Members of your Workgroup.

You will receive regular emails to help you audit your workgroup membership, but it is ultimately your responsibility to keep your collaborator list up to date.

Questions? Feel free to reach out to the DARC team.